Guarantees and insurance
Know which guarantees and certificates are valid, expiring or ready to return
A guarantee that is never returned keeps costing fees. An expired insurance certificate leaves you exposed. Pactinel follows each one from request to return and tells you when to act.
Why it matters
Without Pactinel
- Bank guarantees stay open long after their purpose ended, and the bank keeps charging for them.
- A supplier's insurance certificate expires and nobody notices until a claim.
- Guarantee originals and their return conditions are scattered across departments.
With Pactinel
- Every kind of instrument
- A clear lifecycle
- The cost of waiting
- Required documents
What it does
Every kind of instrument
Bank guarantees, standby letters of credit, surety bonds, cash deposits, insurance policies and certificates, licences and permits.
A clear lifecycle
Requested, received, valid, extension requested, returnable, returned or called: each instrument shows where it stands and what comes next.
The cost of waiting
A returnable guarantee shows its monthly fee, so it is clear what holding on to it costs.
Required documents
Set rules such as a valid insurance certificate for every supplier of a type, and get alerts when one is missing, insufficient or expired.
Guides and free tools
Learn the clauses behind this work, or work out a figure now without signing up.
- Bank guarantees and bonds: tracking after signatureHow to track performance, advance-payment and warranty guarantees, standby letters of credit and bonds from issue to return, with expiry and call rules.
- Certificate of insurance (COI) tracking guideHow to collect, check and renew certificates of insurance from suppliers, why a certificate is not a policy, and what to track before a claim exposes a gap.
- Bank-guarantee cost calculatorCommission and fees for a bank guarantee, in total and per year.
Related features
- Obligations and tasksEvery obligation becomes a task with an owner, a due date and the evidence that proves it was done.Learn more
- Renewals and key datesNotice deadlines, renewal windows and expiries worked out from the contract, with the reasoning and a decision for each.Learn more
- Reports and dashboardsAn overview of what is coming up, standard reports for audits and a value-delivered report that shows the return.Learn more
Questions
What is a returnable guarantee?
A guarantee whose purpose has ended, for example after delivery or the warranty period, so it can be returned to the issuer and its fees stopped.
Can the AI read guarantees and certificates?
Yes. It extracts the amount, limits, expiry and beneficiary from the document, and you verify them like any other field.
Will I be warned before something expires?
Yes. Expiries become key dates with reminders, and they appear on the overview and in the calendar.
Can I require documents from every supplier of a type?
Yes. Set a rule, such as a valid insurance certificate for every logistics supplier, and Pactinel flags suppliers whose document is missing, insufficient or expired.
How is the cost of a guarantee shown?
A returnable guarantee shows its monthly fee until it is returned, so it is clear what holding on to it costs. The free guarantee cost calculator works out the total for any guarantee.
Screens from Pactinel's demo workspace, which uses fictional sample data.
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